Dashboard
Thursday 9 July 2026 · Brisbane
Collected this week
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… vs last week
Arrears
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Cars on road
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Active customers
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… new this week
Tracker alerts
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Weekly collections
Last 8 weeksOn trackPayment method mix
Needs attention
View paymentsArrears aging
…Fleet value at cost
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Utilisation
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Weekly billed across fleet
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Gross recurring, before arrears
Vehicles
Tap a row for detail| Rego | Vehicle | Status | Customer | Tracker | Weekly · total | Odometer |
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Active agreements
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… signed this week
Average weekly payment
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All inclusive · insurance, rego, servicing, roadside
Average affordability used
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Policy cap 10% of net income
Every agreement shows the weekly price next to the total cost, the way customers see it on the site. Affordability is screened to roughly 10% of net income before approval.
Customers
Weekly shown with honest total| Customer | Vehicle | Weekly · total cost | Progress | Affordability | Status | Next payment |
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Leads, applications and assessment live in the sales CRM. When a deal is approved and signed, sales hands it over and it lands here: the customer is already created, and a Subscribe deal has its subscription waiting in Subscribe for a car. Set it up, then mark it done.
| Customer | Deal | Start | Assessment | Documents | |
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New leads
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Waiting for first contact
Indicative yes rate
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Screened at the affordability cap
Converted
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Leads that became signed agreements
A lead that cannot afford the car is a cost, not a win. The site gives an instant indicative answer at the affordability cap; a human confirms before anything is signed. Track cost per signed agreement, not cost per lead.
Prequalify submissions
From the public site, newest first| Lead | Net income /wk | Wants /wk | Result | Status |
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New applications
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Awaiting initial review
In review
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Underwriting in progress
Evidence outstanding
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Applicant action required
Approval rate
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Decided applications only
Prequalification is indicative only. Confirm business use, ABN details, income and supporting evidence before recording an underwriting decision.
Application pipeline
Open an application to review and decide| Applicant | Source | Business eligibility | Evidence | Status | Submitted |
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Collected this week
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Next 7 days
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Failed · retrying
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Arrears
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Coming week's run
Daily · anchored per agreementScheduled total
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Agreements
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Method split
Each agreement bills on its own start day, spread across the week. Direct debit settles in about 2 business days and costs less per charge, so it is the default. Card is offered for customers who prefer it.
Payment gateway
ConfiguredVendor neutral. Provider set in Integrations. Current effective pricing and behaviour:
Card fee
1.7% + $0.30
Direct debit fee
1% + $0.30 · cap $3.50
Failed or disputed
$2.50 per event
Settlement
2 business days
Billing interval
Weekly, native
Smart retries
On · staged over 5 days
Keep a cash buffer in the first months. Newer merchant accounts can face rolling reserves or holds on higher volume. Confirm reserve terms with the provider before go live.
Failed and retrying
…| Customer | Amount | Method | Reason | Next retry |
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Recent transactions
View ledger| Date | Customer | Amount | Method | Fee | Status |
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Trackers online
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Alerts
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Moving now
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Live ignition on
Immobilised
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Fleet map
Brisbane service areaStatus · loading
5 km
On road · online
Offline
Immobilised
In yard
Vehicle status
Direct controlImmobiliser use policy. The immobiliser is a starter circuit cut that only engages once the vehicle is stationary, never while moving. Use it for theft response, non return or serious breach, or at police request only, and only where the rental agreement discloses tracking and immobilisation. Every action is logged with the operator and reason.
Driver behaviour this week
Used for billing accuracy and dispute evidence| Vehicle | Distance | Top speed | Harsh braking | Idle time | Geofence |
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Immobiliser audit trail
Every command and refusal, logged| When | Vehicle | Action | Result | Operator | Reason |
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Loading rental status…
Pickups today
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Paid or allocated
Returns today
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Cars out, due back
Holds
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Customers paying now (30 minutes)
Needs review
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Licence, bond, payment, pricing
Bookings
| Ref | Driver | Class | Pickup | Return | Where | Status | Car |
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Failed licence checks, declined bonds and payment mismatches come from the booking app; allocation and pricing items come from Fleet OS. Nothing is handed over while a licence check is unresolved. Resolve an item once you have dealt with it, with a short note.
Operator review queue
| Kind | Booking | Reason | Raised |
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The yield engine prices each class on each date from how likely that date is to sell out: the season, events and school holidays, and how bookings are pacing against normal. A quiet date sits at the cheapest comparable less $5 (or near the floor without one), a normal date at rack, and a date likely to sell out climbs toward the maximum. It never goes under the floor or over the maximum, and moves no more than the daily change limit. In Proposal customers still get the current prices and the engine's are shown beside them here. In Auto quotes use the engine's price. A day override on the Rates tab always wins.
Engine
…Next 30 days
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Engine prices by day
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Each cell: the engine's price, then today's price (v1) and how likely the day is to sell out, with the reason. Morning and afternoon are counted apart because a car back at 10am can go out again from 1pm. Shading shows the sell out chance.
Events and holidays
| Event | Dates | Scale |
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Weekly memo
No memo yet. The first one arrives Monday at 7:30am.
Published price per day = the higher of the floor and the lower of rack and (benchmark less the undercut), when a comparable price under six hours old exists; otherwise rack. Comparable prices more than two standard deviations below the day's median are ignored. Prices flagged as placeholders are not shown on the public site until you confirm the class plan.
Rate plans by class
Admin only to save| Class | Rack Sun to Thu ($) | Rack Fri and Sat ($) | Floor ($) | Undercut ($) | Confirmed |
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Published prices by day
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Each cell: published price, basis (rack, benchmark or floor), then rack, floor and the fresh benchmark per day. Click a cell to override rack or floor for that day.
Every fee, bond, excess and booking rule in one place. rent., the website and the quote engine all read these live, so a change here is a change everywhere. Saving snapshots the whole schedule as a new version with your reason, and each booking records the version it was quoted under. Figures marked to confirm are placeholders still waiting on the insurer or Craig; the website says "shown in your quote" for those until they are saved here, which confirms them even at the same figure.
Fee schedule
Loading…| Fee or rule | Value | Default | Where it comes from |
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Schedule history
| Version | Effective | Changed | Reason | Saved |
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Add a comparable price
Evidence store
| Captured | Source | Class | Pickup | Checkout total | Per day |
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Rental pool
A car is in the pool when it has a class and is not sold or on a lease| Car | Class | Rental status | Allocated bookings | Service blocks |
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Vehicle classes
Customers book a class; examples always show with "or similar"Depot
Subscribe enquiries
From "switch to a subscription" in the booking app| Received | Name | Contact | Booking | Note | Status |
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Loading Subscribe…
Active
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Cars out on a subscription
Waiting
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Pending approval or activation
Notice and swaps
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Ending or changing car
Arrears
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Retrying or failed collections
Subscriptions
| Ref | Customer | Plan | Commitment | Car | Next collection | Status |
|---|---|---|---|---|---|---|
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Subscribe enquiries
From the site and rent.'s "switch to a subscription". Convert opens a Subscribe application for approval.| Received | Name | Contact | Note | Status |
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Subscribe applications
Approval is the underwriting decision; open one to review evidence and decide| Applicant | Source | ABN | Evidence | Status | Submitted |
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Notice and swaps
Two weeks' notice to stop or swap; rideshare can swap inside the 12 month minimum but not stop| Ref | Customer | Status | Notice given | End date | Minimum to | Car back |
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Upcoming charges, next 35 days
Collections run in the 7 am billing run; excess kilometres bill at each cycle end| Date | Ref | Customer | Collection | Cycle ends | Km so far / allowance | Projected excess |
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Arrears
Same retries as every product: +2 days, +5 days, then arrears. Hardship pause and Take payment are on the customer record.| Due | Ref | Customer | Charge | Amount | Days late | Status |
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Plans and prices
Placeholders until Craig and the commercial team confirm; never published or billed while placeholderPortfolio performance for internal and funder review
Loading portfolio summary…
Active agreements
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Current portfolio
Remaining Lease hire
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Contracted hire still to be paid on active Lease terms
Collections · 90 days
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Cleared receipts
Adverse payment rate
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Failed or retrying payments
Portfolio quality
As at —Application funnel
Aggregate onlyThis view intentionally excludes names, phone numbers, email addresses and residential details. The downloadable tape is generated by the server for controlled sharing.
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Next 30 days
Cashflow model
Risks and open matters
Recent decisions
| Document | In force | Status | |
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Facts in force
Figures marked live figure feed the website, rent. and Rollo through the fee schedule| Fact | Value | Source |
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Compliance checks
Wording to review
Competitor prices
Collector runs
Website demand
Providers are held behind neutral labels so you can switch without redesigning the portal. “Configured” records the intended adapter; it does not claim production traffic is live. Confirm runtime mode and provider health before operational use.
Payment gateway
Cards and direct debit, weekly recurring
- Cards and bank direct debit in one platform
- Native weekly billing intervals
- Smart retries on failed debits
- Direct debit 1% + $0.30 capped $3.50 · cards 1.7% + $0.30
Shortlist to swap between: single platform for cards plus direct debit, or a direct debit specialist as fallback. Set once, no redesign.
Tracking and immobiliser
GPS, geofence, remote engine cut
- Live GPS under 5 metre, geofencing, trip logs
- Remote engine immobiliser, stationary only cut
- Speed, harsh braking, engine hours for billing evidence
- API into rental booking software
Confirm in the contract that the immobiliser only engages when stationary and that the provider APIs into your booking system.
Booking and CRM
Inventory, agreements, availability
Sync vehicle availability against maintenance status, and push agreements from the prequalify funnel into the pipeline. Pick a provider your tracking API already supports out of the box.
Accounting
Reconcile payouts and fees
Export settlements, fees and arrears to your ledger. Optional at launch, useful once weekly volume grows.
Team
Admin only · new people must change their password on first sign in| Name | Role | Apps | Status |
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One login opens every app ticked for that person. Fleet OS on its own is the yard: bookings, pickups and returns, cars and customers. Office adds the money inside Fleet OS: payments, arrears, agreements and sales handovers. Commercial (commercial.whynotdrive.com.au) holds pricing, the engine, rates, fees and reports. Governance (gov.whynotdrive.com.au) is the board's. Switching a login off ends it in every app at once. Operations can run the day to day; only admins can send immobiliser commands, end agreements, run billing manually and manage the team.
Compliance and disclosures
ConfiguredAffordability cap
10% of net income · screened at prequalify
Tracking disclosure
In rental agreement · plain language
Immobiliser use
Theft, non return or serious breach only
Stationary only cut
Enforced · confirmed with provider
Total cost shown
Next to weekly price, everywhere
Hardship and complaints
Published · AFCA and licence in footer
These settings mirror the Why Not house rules. Your commercial lead owns the legal structure, contracts and consumer law. This portal records the operating policy, not legal advice.